Export Compliance Manual

An effective compliance manual can help you avoid costly fines and penalties.

Imagine this: A government agent contacts your company and asks to see a copy of your ITAR compliance manual. What do you say? What do you do? If you’re like most organizations, you’ll reply with something like: “Well, Jim is in charge of our exports and he can tell you everything you need to know.” Unfortunately, that doesn’t cut it. Believe it or not, this scenario happens more often than you think.

Documented, export compliance manuals will:

  • Prove that your company understands – and complies with – U.S. import/export regulations
  • Demonstrate that you have taken the “head knowledge” of one person and implemented it throughout your organization
  • Provide concrete evidence of your company’s commitment to export compliance
  • Assure government agencies that you are taking this seriously.

There’s no need to start with a blank piece of paper! Our experts have worked with hundreds of companies to create practical, effective export compliance manuals. We can do the same for you.

What is ITAR compliance?
ITAR Compliance means that an exporter or manufacturer of specific hardware (defense articles) needs to meet certain requirements and operate in a certain manner consistent with those requirements to be allowed to participate in the supply chain involved with these items.

The basic elements of a compliance program include documentation in formal written procedures, awareness training for applicable personnel in the control processes, maintaining proper records, auditing the process to ensure that it is being implemented, and investigating and reporting suspected violations. The end result is to enable your company to:

  1. Determine the jurisdiction and classification of products
  2. Control access to ITAR items and related documentation
  3. Ensure that business transactions have proper legal authorization before exporting or importing
  4. Control products throughout the complete life cycle process.

How do I find out if my company is trade compliant?
The way to ensure that your company is compliant is to have experienced trade compliance professional or team of professionals in your company develops and maintain a trade compliance program.

An alternative is to have an outside company come in and evaluate your operations, with the end of providing a plan to become compliant. However, you will still need to have at least one individual designated with responsibility for maintaining the program.

How do I become ITAR compliant?
The process for becoming compliant with the ITAR starts with registering your company with the Directorate of Defense Trade Controls of the US State Department.

Then you will establish a compliance program that includes evidence of commitment to compliance from senior management, documentation in formal written procedures, awareness training for applicable personnel in the control processes, maintaining proper records, auditing the process to ensure that it is being implemented, and investigating and reporting suspected violations.